CONSTITUTION OF THE INTERNATIONAL ASSOCIATION
OF PHYSICIANS IN AUDIOLOGY
*The IAPA membership are entitled to send amendments and comments until October 25th of 2016 to email@example.com
“After amendments made at the general assembly in Mexico City 2006″
Rule 1: Name
The body shall be termed the International Association of Physicians in Audiology, hereinafter termed the Association.
Rule 2: Aims
The aims of the Association are:
a) To maintain and improve the clinical, ethical and scientific standards relevant to medical practice in the field of audiology.
b) To strengthen the connection between this area of medical practice and related specialties.
c) To promote co-operative endeavours, at both international and national levels, directed at the solution of relevant medico legal, occupational, preventive, public health and social problems.
d) To provide an opportunity for its members to discuss items of mutual interest.
e) To provide an opinion relevant to this are of medical practice to those bodies who might wish to avail themselves of such.
f) To concern itself with training programmes relevant to this specialty.
g) To disseminate information relevant to this specialty.
Rule 3: Categories of Membership
The Association shall provide the following categories of membership: Ordinary, Honorary and Sustaining.
Rule 4: Ordinary Members
a) All trained medical practitioners whose practice is predominantly in the field of medical and/or rehabilitative audiology shall be eligible for membership of the Association.
b) Admission to the Association shall be decided by the Executive Committee of the Association after the candidate has been nominated by an ordinary member of the Association.
c) All people who attended the initial meeting of Physicians in Audiology in Krakow on the 4th September 1980 or who attended the meeting in Wiesbaden on 2nd November 1980, together with those who sent their apologies to one or other meeting, shall become members of the Association with effect of their acceptance of the Rules of the Association.
d) The membership of any individual shall be terminated if they have not paid their dues for two consecutive years.
Rule 5: Honorary Members
a) In recognition of their contribution to the area of interest of this specialty, the Association may designate certain individuals as “Honorary” members.
b) Honorary members shall be exempt from payment of dues, but shall have no voting rights in the Association.
Rule 6: Sustaining Members
Corporate bodies, which provide financial support for the Association may be, designated “Sustaining” members.
Rule 7: Officers of the Association
a) The Association shall elect a President, a Vice-President, an Honorary Secretary and an Honorary Treasurer.
b) Each President shall serve for a period of four years.
c) The Vice-President shall serve for a period of four years and normally become the President on the expiry of the latter’s terms of office.
d) Neither the President nor the Vice-President may stand for re-election.
e) The Honorary Secretary and Honorary Treasurer shall serve for a period of four years.
f) The Editor of the Journal of the Association shall be co-opted to the Executive Committee for the duration of their period as Editor.
g) The organizer of any forthcoming symposium will be co-opted until the conclusion of that symposium.
h) Up to two further members may be co-opted to the Executive Committee. These will usually include the immediate past-president.
Rule 8: Election of Officers
a) The Honorary Secretary shall inform all members of the Association of the expiry of terms of office of the officers of the Association not less than six months before the expiry date.
b) Nominations for officers should be sent to the Honorary Secretary not less than four months before the expiry of the terms of office.
c) Each nomination should be seconded and accompanied by an agreement from the nominee to stand for that office.
d) If there is more than one nomination for an office, a postal/internet ballot shall be sent out by the Honorary Secretary not more than three months before the expiry of the term of office, an returned to him not more than two months before the expiry.
e) In the event of a tie, the older of the two candidates shall be considered elected.
Rule 9: Headquarters of the Association
The domicile of the Honorary Secretary shall determine the site of the Headquarters of the Association.
Rule 10: Committees
a) The Association may set up such committees as may be considered necessary to undertake certain well defined tasks or investigations for which they will have to account to the Association.
b) The Executive committee may be authorised to set up regional sections of the Membership for purposes of liaison and discussion with other bodies representing that particular part of the world. These shall be based on the World Health Organisation regions and shall be known as “The European Association of Physicians in Audiology” etc.
Rule 11: Categories of Meetings
The Association shall organise business meetings of the Association and may organise, or promote the organisation of, professional meetings an courses/Summer Schools.
Rule 12: Business Meetings
a) Only Ordinary members of the Association shall be entitled to attend business meetings of the Association.
b) Business meetings (General assemblies) shall be held at least once every two years.
c) The Ordinary members should be notified of a business meeting at least six months beforehand.
d) An agenda for each business meeting shall be prepared by the Honorary Secretary in consultation with the President.
e) The official language for the business meetings (and for the Association) shall be English.
f) A business meeting shall be chaired by the President of the Association. In the absence of the President, his/her position can be taken by the Vice-President; failing that by the Honorary Secretary.
g) At least one third of the total Ordinary members, or ten Ordinary members, whichever is the lesser, including at least on of the Officers, must be present to constitute a quorum for a meeting.
h) Voting, if required, shall be by a show of hands.
i) All ordinary members present shall have the right to vote.
j) Decisions shall be determined by a simple majority of votes.
k) The Chairman of the Meeting shall have no voting power unless the votes be equal, in which case he shall have the casting vote.
l) The decisions taken at a business meeting shall be written down as Minutes and circulated to members not less than two months before the subsequent business meeting.
Rule 13: Professional Meetings
a) Professional meetings shall be conferences, which are concerned with ethical, clinical, or scientific aspects of medical practice applied to audiology.
b) The time and place of these meetings shall be decided by the Association.
c) The Executive Committee, the President of the Congress and the General Assembly shall each decide a theme for such meetings. The Executive Committee shall agree the conference programme as a whole.
d) The names of the moderator and/or chairman of a conference theme shall be decided by the individual proposing the theme.
e) The working languages for a conference shall be English and whatever other languages are agreed by the Association.
Rule 14: Courses
The Executive Committee shall be authorised to organise or support any courses, which should be reported to the General assembly and posted on the Association´s website.
Rule 15: Publications
a) The Association shall publish the Journal of the Association and IAPA News in formats agreed by the Executive Committee.
b) The Executive committee shall appoint editors for the Journal of the Association and for IAPA News for periods of four years.
c) The Executive Committee may be authorised to publish any books, pamphlets, websites etc, which should be reported to the General Assembly of the Association.
Rule 16: Finances
a) The Officers shall have authority to levy such dues necessitated by the running expenses of the Association. The sums involved must be approved by a meeting of the Association.
b) Funding may be provided for Members of the Executive Committee or other members of the Association to represent the Association with outside bodies. The Executive Committee will decide the extent of such funding. A subcommittee of the Executive Committee comprising the President, Secretary General and the Treasurer will decide the representation
c) The Treasurer must provide an annual report on Income and Expenditure to the Executive Committee.
d) The Treasurer must provide an Audited set of accounts for each meeting of the General Assembly covering the years from the previous general assembly.
e) The auditing should be performed by a member of the Association designated by the Executive Committee.
Rule: 17 Amendments and Dissolution
a) The Association shall approve all proposals to amend the rules or to dissolve itself only if:
b) The draft proposal has been posted on the Webside at least 6 months prior to the meeting.
c) The proposed amendment or dissolution is supported by at least two thirds of the Ordinary members of the Association.
Rule 18: Liquidator
In the event of the Association being wound up, for whatever reason and whenever this might be, this step shall be undertaken by a liquidator appointed by the Ordinary members, who shall also decide on his powers, and, if applicable, fix his remuneration. In default of such a procedure, the winding up shall be carried out by the Ordinary members in office at the time acting as liquidators.
In this case, the liquidators shall have the widest powers, irrevocable and unlimited.
RELATIONSHIP BETWEEN EXECUTIVE COMMITTEE AND
SYMPOSIUM ORGANISING COMMITTEES
1. The Chairman or Secretary of the Organising Committee shall be a member of the Association, and approved of by the General Assembly of the Association.
2. He/she shall be responsible for nominating a Local Organising Committee, the membership of which should be approved by the Executive Committee.
3. In general, one theme of the Symposium should be proposed by the Local Organising Committee and one by the Association. Additional themes may be adopted subject to the approval of the Executive Committee.
4. Any profit or loss will be the responsibility of the Local Organising Committee and not of the Association.
5. During the course of the Symposium, the Local Organising Committee will make time and facilities available for meeting of:
a) The Executive Committee
b) The National Representatives
c) The General Assembly of the Association
6) Members of the Executive Committee and of the Local Organising Committee will be exempt from registration fees for the Symposium.
7) Paid up members of the Association will normally be granted reduced rates of registration at the Symposia.
The Executive Committee will be kept informed at regular intervals (not exceeding every six months) during the two years preceding the Symposium, of the progress in the organisation of the Symposium.
9) The Secretary or Chairman of the Local Organising Committee shall be an ex-officio member of the Executive Committee during the two years preceding the Symposium.
At the General Assembly in Pattaya, Thailand November 2014 it was announced, that the EC is preparing a revision of the constitution. The draft of the revised constitution will be posted within a few month.
At the GA there was a vote deciding to make one immediate change allowing for three Vice-Presidents representing different geographical areas. See GA minutes to be posted shortly.